McDonald Jacobs PC, an accounting firm located in downtown Portland, Oregon, is seeking a motivated and organized Administrative Professional to join our team.

Position Description

The Administrative Professional will provide essential clerical and administrative support to the Assurance department.  This role requires strong and reliable communication, attention to detail and the ability to handle multiple tasks efficiently. The successful candidate will work collaboratively within the Assurance department, administrative team and perform individual tasks as directed.

Primary Objectives

• Processing of client deliverables, monthly/weekly reports
• Handling a variety of clerical and administrative tasks
• Providing administrative support to all departments within the firm

Job Duties and Responsibilities (Daily to Monthly Responsibilities)

• Responds to and resolves administrative inquiries and questions
• Oversees the day-to-day activities of the Assurance department as the main point of contact for any administrative issues
• Facilitates the coordination of weekly/monthly/annual scheduling as directed
• Completes other administrative related tasks as assigned
• Answers and transfers phone calls, screening when necessary

Skills and Qualifications

• Strong time management, organizational and people skills, flexibility and multi-tasking ability
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficiency in Microsoft Office, with aptitude to learn new software and systems
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently and with a team
• Ability to handle confidential information
• Maintains professionalism at all times

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer with multiple monitors
• Must be able to lift up to 15 pounds at times

McDonald Jacobs, PC is proud to be an equal employment opportunity employer, values the diversity of our workforce and knowledge of our people