Jackson County Library Services

ABOUT JCLS

With more than 200 days of sunshine each year, Jackson County, Oregon is located midway between Portland and San Francisco. The region boasts beautiful valleys and mountain lakes, wineries, wild rivers, easy access to the Redwoods and coast, and cultural entertainment to rival big cities.

 Jackson County Library Services (JCLS) serves the 220,000 residents of Jackson County with 15 branch libraries. The mission of the Jackson County Library District is to connect everyone to information, ideas, and each other. We provide a wide range of children’s, teen, and adult physical and electronic resources and collections as well as outreach services, including booktalks for elementary and middle school students, services for homebound patrons, and outreach to childcare centers. Our ever-changing calendar of programs and events is diverse, including musical performances, lectures, art exhibits, classes, book groups, storytimes, and more.

THE POSITION

The Finance Manager is responsible for performing a variety of professional level accounting functions, including analyzing and recording financial transaction; annual budget and audit preparation; and preparing and reviewing reports, records and statements. Prepares and monitors financial analysis and reconciliations and makes appropriate adjustments. The position works under the general direction of the Assistant Director of Administrative Services, and oversees the work of the Finance Team.

DUTIES AND RESPONSIBILITIES

• Supervision of Finance Department staff and work.

• Evaluates requests from departments and managers for material and personnel resources, and recommends the allocation and expenditure of resources based on management priorities.

• Directs the design implementation, revision, and maintenance of management information and control systems to provide complete, accurate, and timely data for use in formulating and justifying financial, staffing, and material requests.

• Works with the Administration team to develop effective managerial policies, procedures, methods and organizational structures.

• Collaborates with the Administration team on the implementation and integration of District policies and procedures into operations, and ascertainment of solutions to unusual and complex business problems.

• Oversees the public procurement process for large purchases in accordance with State of Oregon guidelines.

• Prepares, updates, analyzes and reviews a wide variety of complex financial transactions, statements, records and reports.

• Performs cash and investment management activities.

• Oversees the integrity and accuracy of the general ledger; monitors posted financial data; assists departments with corrections; reconciles subsidiary financial systems and initiates adjustments. 

• Oversees and may prepare financial reports as scheduled or on demand, i.e., monthly Board meetings.

• Reviews monthly expenditures and budget variance reports as necessary.

• Participates in the annual budgeting process. Prepares annual budget documents in accordance with Oregon Budget Guidelines, 

• Creates budget coding sheets for managers and supervisors to use for processing invoices.

• Participates in the coordination of the annual fiscal audit; serves as a liaison with auditors.

• Provides needed documents and information for audit including, but not limited to, trial balance, expenditure reports, bank reconciliations, tax receivables, general ledger detail, fixed assets, accounts payable, payroll, long-term debt, revenue, fund balances, and journal entries.

• Performs the fixed asset accounting process. Maintains the fixed asset inventory control records for the District.

• Reviews and verifies accounts payable; reviews and verifies bi-weekly payroll.

• Creates and maintains updated documentation and checklists for designated tasks to support and sustain cross-training and redundancy for key functions. 

• Completes special projects as assigned or as determined appropriate.

• Provides backup to payroll, accounts receivable and accounts payable, as needed.

• Regular attendance. 

• Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to communicate with both internal and external customers;

• Verify, reconcile, balance, adjust, and audit accounts;

• Maintain financial and accounting records;

• Prepare accounting statements and reports, including comprehensive accounting reports;

• Review and analyze financial documents for completeness and accuracy;

• Read, comprehend, and analyze financial statements;

• Perform complex financial analysis;

• Apply accounting procedures and principles and perform mathematical calculations and analysis;

• Monitor accounting control systems;

• Organize and manage projects;

• Meet schedules and timelines;

• Solve problems and work independently;

• Interpret and apply applicable Federal, State, and/or Local laws, rules, and regulations;

• Demonstrate proficiency in use of Microsoft Excel and ten-key by touch skills;

• Use computers and other office equipment, effectively and efficiently;

• Keep sensitive information confidential;

• Communicate effectively both orally and in writing with coworkers, customers and other agencies;

• Manage records and information in any format, in accordance with applicable statutes, regulations and District policy, guidance and records retention schedule.

• Generally Accepted Accounting Principles (GAAP); 

• Principles, practices, and standards of governmental and fund accounting;

• Financial and statistical analysis techniques;

• Grant and/or contract management principles and practices.

QUALIFICATIONS

MINIMUM QUALIFICATIONS

• Bachelor’s degree from an accredited college or university in accounting, business, finance, or a related field.

• 5 years of accounting experience.

DESIRED QUALIFICATIONS

• 3 years of supervisory experience.

• Recent experience with governmental accounting.

SPECIAL REQUIREMENTS/LICENSES

• Criminal background check required.

WORKING CONDITIONS

While performing the duties of this position, the employee is continuously required to communicate by talking and listening, use of fingers and hands, repetitive motion and sitting. Frequently required to stand, walk, reach, sit and feel. Occasionally bend, stoop, grasp and rarely to feel, kneel or crawl. The position requires mobility, including the ability to move materials weighing up to 5 pounds on a regular basis such as files, books, office equipment, etc., may infrequently require moving materials weighing up to 20 pounds.  

Manual dexterity and coordination are required over [75%] of the work period while operating equipment such as computer keyboard and standard office equipment.  

Travel to other district locations and/or to workshops/professional meetings/conferences.

This level has a work environment that is well protected, with virtually no hazards or obstacles. There is very little element of personal risk or hazard. Job conditions are stable, usually well managed, and very comfortable. Conditions may consist of the following:

• Reading for comprehension and direction (policies & procedures)
• Speaking to share and respond 
• Presenting to a wide range of ages and audiences to inspire lifelong learning
• Considerable cognitive process to make effective decisions for non-routine work
• Various equipment includes computers with a keyboard and mouse, telephone, and other electronic devices to share documents, information and discussion
• Deadlines and changing priorities with multiple demands on time

SALARY

This position is placed at range V on the JCLS salary schedule, and has a starting salary range of $73,884 to $78,489 per year or $35.52 to $37.73 per hour. The full salary range is $73,884 to $92,539 per year or $35.52 to $44.49 per hour. Placement on the salary schedule is based upon education and experience. 

BENEFITS

JCLS offers a competitive benefits package including 401(a), medical, dental and vision coverage to employees and qualified dependents. In addition, JCLS provides vacation, sick leave and paid holidays.  

SELECTION PROCESS

After the preliminary screening, selected candidates will be invited for an initial interview. Videoconference interviews (in lieu of an in-person initial interview) will be offered. Candidates to be interviewed will be selected from applicants who most closely meet the minimum and desired qualifications. Meeting the minimum qualifications does not guarantee an interview. 

JCLS reserves the right to re-advertise the position or to delay indefinitely filling of the position if it is deemed that applicants for the position do not constitute an adequate applicant pool or if funding is not available. 

CONDITIONS OF EMPLOYMENT

Employees must satisfy all of the pre-employment requirements prior to appointment that include, but are not limited to; verification of their legal right to work in the United States, and a background check. 

ACCOMMODATIONS

Applicants requiring reasonable accommodations in completing the application or the interview process must notify the Human Resources Department in advance. 

EQUAL OPPORTUNITY EMPLOYER

JCLS provides equal employment opportunities to all employees and applicants for employment, and prohibits discrimination and harassment, of any type, without regard to race, color, religion, age, sex, national origin, marital status, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training.

The organization employs affirmative personnel measures to ensure the achievement of equal employment opportunities in all aspects of employment, and the work environment. These policies of nondiscrimination will prevail throughout every aspect of the employment relationship, including recruitment, selection, compensation, promotion, transfer, layoff, termination, training, and conflict resolution.

APPLICATION PROCESS

In order to be considered for this position, applicants must submit a JCLS Application, Cover Letter and Resume. The JCLS Application can be found at https://jacksoncountylibrarydistrict.org/index.php/jcld-employment These items must be turned in to the Human Resources Department no later than April 5, 2021 at MIDNIGHT PST. 

Materials can be submitted by emailing to bfogerty@jcls.org. Only candidates with complete materials and who meet the minimum qualifications of the position will be considered.