The Controller is a full–time, exempt employee responsible for producing timely and accurate financial statements and related analysis. The Controller, under the direction of the CFO, is accountable for accounting operations to include the production of periodic financial reports, maintenance of adequate system of accounting records, and maintenance of a comprehensive set of controls and budgets designed to mitigate risk and ensure that the reported results comply with generally accepted accounting principles. This position is responsible for the supervision and management of the Senior Financial Specialist and Accounting Assistant. This position requires significant interaction with WRTC staff and the management team.
The Controller should demonstrate superior analytical and problem-solving ability. Advanced knowledge of accounting principles and experience in financial statement preparation are required. Microsoft GP software experience preferred. Ability to maintain strict confidentiality of financial, payroll, and other sensitive data is an absolute necessity. Excellent verbal and written communication skills and effective interpersonal skills are needed.
A. Financial statements and financial reporting
Prepares monthly and year-end journal entries, schedules, and reconciliations used for preparation of accurate and complete financial statements on a timely basis.
Prepares and develop financial analysis reports.
Provides reports to CFO and WRTC directors for analysis of departmental budget variances.
B. Accounting management
Implements changes in policies and procedures to maintain financial integrity, and to improve efficiency, effectiveness and internal control, as necessary.
Supervises Senior Financial Specialist (SFS) and Accounting Assistant (AA) in accounts payable, accounts receivable, reconciliations, and other general accounting functions.
Reviews accounts receivable invoicing, cash receipts, employee expense reports and vendor invoices to ensure charges are accurate and expenses are properly recorded.
Reviews and edits entries prior to posting into general ledger.
Identifies needs for staff training and development. Trains (or facilitates training resources for) staff as needed. Develops staff skills and understanding of financial operations; encourages and develops staff professional growth; and evaluates progress.
C. Management of the accounting system and related data
Works with CFO on internal controls and segregation of duties among staff.
Establishes controls and procedures to ensure the integrity of accounting system data.
Develops and revises account structure and recommends changes to the chart of accounts.
Develops ideas for improvements to accounting reporting. Works with consultants as necessary.
Provides or facilitates training and supervises Finance staff in use of accounting software.
Oversees installation of upgrades and revisions to accounting software, in coordination with software consultant and Chief Information Officer.
Serves as back up to Director of Human Resources for payroll processing. Process payroll at least twice a year.
Uses files provided by payroll processing consultant to prepare journal entries to record payroll each month. Reconciles 941 data to general ledger quarterly and to W-2 data at year-end.
In conjunction with Direct of Human Resources, maintains awareness of changes in state and federal wage and labor laws and payroll tax rules.
E. Transactions, cash management and banking
Prepares monthly reconciliation of bank accounts.
Manages the day to day banking relationship and resolves problems, as necessary.
In conjunction with CFO, evaluates additional banking and cash management services. Implements and trouble-shoots new services.
F. Audit liaison and reimbursement
Manages overall process for annual audit by independent financial auditors. Prepares work papers and supervises staff preparation of materials required for the audit and Form 990.
Serves as main contact and provides responses to auditors. Coordinates with CFO as necessary.
Works with CFO on preparation of the Medicare report and on responses to Medicare auditors. Prepares materials as needed for audit responses.
Seeks current authoritative information from financial auditors to address special accounting or tax issues, as necessary
Works with Recovery staff on purchasing of medical supplies, obtaining services to support operations, and vendor concerns. Participate in resolution of pricing concerns. Oversees preparation of credit applications needed for new vendor relationships.
Provides support to Community Affairs Department in special events requiring accounting for funds and/or contributions. Provides support to ensure proper application of electronic systems for contributions from the website.
Assist CFO in preparation of the annual budget. Uploads final budget to Microsoft GP system.
Other duties, including assistance to Chief Executive Officer and Chief Financial Officer as requested.
A Bachelor’s degree in accounting or related field, with minimum seven years’ experience in accounting is required. Three years working in corporate or non-profit accounting with progressively responsible experience is required. Public accounting experience and CPA are strongly preferred. Supervisory experience is preferred.
Internal Number: 157
About Washington Regional Transplant Community
Washington Regional Transplant Community (WRTC) is an organ procurement organization (OPO); one of 58 federally-designated, non-profit agencies nationwide responsible for facilitating the organ, eye and tissue donation process of deceased individuals. OPOs like WRTC work collaboratively with their local hospital partners, medical professionals, donor families and community members to build the programs, systems and processes needed to make donation possible. As stewards of these life-saving gifts, OPOs bridge the gap between the generous donors and the 120,000 people on the national transplant waiting list.